CORRESPONDENCE DEPARTMENT: (INCOMING-OUTCOMING MAIL)

JOINED WORK WITH OTHERS DEPARTMENTS:

For the role and nature of the Correspondence Department, this works and is closely associated with the Central Filing Department. These two departments handle the documents that are received and sent out to customers and other departments. One complements the function of another. The documents are received by the Department of Correspondence, which is responsible for inspecting the contents of the documents received, then are analyzed and sorted, It can be sent directly to the various offices of the company (under the theme of the document), or they can be sent to the Central Filing Department, this will be saved according to their need.

The only duty that these two offices do not share is coordinating the methods of transmission of information through messengers.

The division of these departments is only in very large institutions, where the amount of incoming and outcoming mail sent and received exceeds the capacity of one department staff, however, most companies have a department called "Archives and Correspondence Department".
The Department of Correspondence also works closely with all other departments, because in this department is where receives all kinds of mail, regardless the destination or the case. That is why this department receives daily bills, complaints, requests for purchase, bank statements, letters, and others; each one destined for different departments, like the Accounting Department, Purchase Department, Sales Department, Human Resources Department, among others... If the Correspondence Department will fail, no external communication to reach its destination, and not the messengers carried messages to clients or suppliers.